Start with the intended finish
Say whether the area will become lawn, planting, paving, a structure or simply level ground. Grinding depth and the treatment of arisings should respond to that outcome.
- Measure the widest visible stump and access route
- Photograph surface roots and nearby hard landscaping
- State whether another tree will be planted
- Confirm whether grindings should remain or be removed
Access can decide the equipment
Side gates, steps, slopes and indoor routes can limit machine choice. Record the narrowest opening and any delicate surfaces. A photo sequence from the street to the stump is often more useful than one close-up.
- Gate and doorway width
- Steps, gradients and tight turns
- Parking and loading position
- Walls, irrigation and garden lighting
Hidden services need checking
Roots and services can occupy the same ground. Before mechanical work, identify known electricity, gas, water, drainage, telecoms or irrigation routes and share available plans. Do not make assumptions from where meters or covers appear.
- Mention utility covers and recent service work
- Identify fences and ownership boundaries
- Ask what exclusion area is needed
- Keep people and pets away from the work zone
One stump or a whole clearance project?
For several stumps, provide a count and approximate diameter for each. State whether they are in a lawn, a former hedge line or among retained planting. The total work and distance between stumps affect the equipment and time required.
Agree the grinding depth and finish in writing. Removing arisings and bringing in suitable material are separate tasks from grinding. If paving, drainage or a building is planned, share the groundworks requirements before the stump work is priced so the two scopes fit together.